Forms

Field Trips

All non-UC employees are required to sign a waiver of release of liability when participating in activities at the Southern Sierra Critical Zone Observatory (CZO). Please use the matrix for waivers and release of liability to determine if you need either a voluntary or required form for your event.

For more information, please visit the UC Risk Services website.

Photo/Video/Sound Recording Release

If you agree to the UC Merced Photo/Video/Recording Release, photos or videos of yourself may be used for the UC Merced website, print media, presentations, etc. Participating students under the age of 18 will need to have these forms signed by a parent or guardian.

Reimbursements

Any time items is purchased while on UCM business, for use on a project, or after using a UCM vehicle, a justification must be given. The justification must include a description of what you were doing, where you were doing it, and the project you were working on. Justifications for travel must also include claimed meals, where you stayed, and how you got there while general reimbursements require why you need to purchase the item(s). The forms for the two reimbursements can be found here.

In order for your money to be returned, all receipts must be saved. Upon returning, write out a justification and fill out the travel reimbursement form. Then, turn all receipts and documents in to the SNRI office. Since UCLA provides some financial services, an Express expense report will be filled out by the SNRI office. An email will be sent to you asking for approval. Read over the expense report and approve if all information is accurate. If an error is found, reject it and provide a reason.

If you are unsure about the procedure or the restrictions, read this. If you are still confused, go talk to the SNRI office staff.